M-Files, a leader in context-first document management, has launched M-Files Workspaces, a new business application that transforms how organizations manage, understand, and act on information in the age of AI. Built on the company’s unique context-first architecture, Workspaces goes beyond traditional document storage—linking every piece of content to the people, projects, and processes that define its purpose.

The result? A unified, intelligent view of work that simplifies complexity, accelerates decisions, and enhances compliance across the enterprise.

Moving Beyond Document Storage

While most businesses still rely on fragmented systems and manual searches to locate vital information, M-Files Workspaces takes a different approach. Instead of organizing documents by where they are stored, it organizes them by why they matter—presenting all related documents, tasks, and stakeholders in one connected view.

This context-first model empowers employees to start with what’s most important—a client, a project, or a process—and instantly access everything relevant. It eliminates the friction of navigating endless folders or chasing down updates, creating a faster, more transparent workflow.

“As generative AI becomes more pervasive, information overload is becoming a real threat to productivity,” said Tony Grout, Chief Product Officer at M-Files. “Workspaces represents a fundamental shift in how people work with documents and business information. M-Files is built on a model that understands how your business operates, delivering insights you can trust and automation that feels natural.”

A Unified Experience Built for Efficiency

Workspaces is powered by M-Files Aino (“I-Know”), the company’s AI engine that delivers intelligence through context rather than isolated data. Aino connects clients, projects, and workflows to generate smarter insights, drive automation, and ensure compliance—all while maintaining a frictionless experience.

According to Mikko Pippuri, Digital Ninja at Berggren, the solution is already showing transformative results. “With M-Files Workspaces, we expect to significantly reduce the time our busy experts spend searching for information,” he said. “We’re looking ahead to complete visibility into our clients and cases, where decisions happen faster, errors are minimized, and collaboration feels effortless.”

Designed for Smarter, Faster, More Human Work

M-Files Workspaces reimagines how teams interact with information through three core capabilities:

• Faster Access to Relevant Content: Personalized, role-based views surface the most critical documents and insights, including files from Microsoft 365.

• Effortless Navigation: Users move seamlessly between related items—documents, projects, or contacts—without endless backtracking or filtering.

• Complete Context in One View: A unified interface brings together all relevant content, stakeholders, and systems, offering total visibility into the business process.

Workspaces also integrates deeply with core business platforms such as CRM, ERP, and Practice Management systems, ensuring users always have the right information in the right context.

Redefining Productivity in the AI Age

In an era where knowledge is scattered across disconnected systems, M-Files Workspaces aims to reconnect the dots. Its context-first model reduces operational friction, empowers employees to make faster and more informed decisions, and turns information chaos into structured clarity.

By bridging AI intelligence with human intent, M-Files is not just improving document management—it’s reshaping how organizations work, collaborate, and innovate in a connected, AI-powered world.

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